BEEBE DRAW FARMS AUTHORITY AND
BEEBE DRAW FARMS METROPOLITAN DISTRICT NOS. 1 AND 2
8390 E. Crescent Pkwy., Ste. 300
Greenwood Village, CO 80111
Phone: 303-779-5710
beebedrawfarmsauthority.colorado.gov
NOTICE OF ANNUAL MEETING PURSUANT TO C.R.S. § 32-1-903(6)(a) AND AGENDA
DATE: Wednesday, November 8, 2023
TIME: 5:30 p.m.
LOCATION: Pelican Lake Ranch Community Info and Sales Center
16502 Beebe Draw Farms Parkway
Platteville, CO 80651
And Via Teams
ACCESS: You can attend the meetings in any of the following ways:
1. To attend via Microsoft Teams Videoconference use the below link:
https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjU5NmRiY2ItYTA5YS00ODA2LWJhZTgtNDljMmE2YWE3MjIx%40thread.v2/0?context=%7b%22Tid%22%3a%224aaa468e-93ba-4ee3-ab9f-6a247aa3ade0%22%2c%22Oid%22%3a%225b9f6fa2-e9dd-42cc-bfd8-f7dd2ed196a6%22%7d
2. To attend via telephone, dial 720-547-5281 and enter the following additional information:
Conference ID: 885 685 141#
Board of Directors: Beebe Draw Farms Authority Office Term Expires
Sharon Dillon President May, 2025
Paul Joseph Knopinski Vice President May, 2025
William Caldwell Secretary May, 2024
Diane Mead Treasurer May, 2024
Board of Directors: Beebe Draw Farms Metropolitan District No. 1 Office Term Expires
William Caldwell President May, 2027
Brenda Lewis Vice President May, 2025
Catrena Rosentreader Secretary May, 2025
Cindy Lynn Billinger Treasurer May, 2027
Sharon Dillon Assistant Secretary May, 2025
Board of Directors: Beebe Draw Farms Metropolitan District No. 2 Office Term Expires
Christine Hethcock President May, 2025
Diane Mead Vice President May, 2027
Scott Edgar Secretary May, 2025
Paul Joseph Knopinski Treasurer May, 2027
I. CALL TO ORDER
II. DIRECTORS MATTERS/DISCLOSURE MATTERS
III. ANNUAL MEETING MATTERS PURSUANT TO SECTION 32-1-903(6)(a), C.R.S.
A. Presentation regarding the status of public infrastructure projects within the District.
B. Presentation regarding outstanding bonds (if necessary).
C. Review of Unaudited Financial Statements for the current calendar year (enclosure).
D. Public questions about the Districts.
IV. ADJOURNMENT
BEEBE DRAW FARMS METROPOLITAN DISTRICT NO. 2
8390 E. Crescent Pkwy., Suite 300
Greenwood Village, CO 80111
Tel: 303-779-5710 Fax: 303-779-0348
A copy of the agenda/meeting packet is available at the Beebe Draw Farms website at beebedrawfarmsauthority.colorado.gov
NOTICE OF REGULAR MEETING AND AGENDA
DATE: November 8, 2023
TIME: 6:00 p.m.
LOCATION: Hybrid Meeting:
Pelican Lake Ranch Community Info and Sales Center
16502 Beebe Draw Farms Parkway
Platteville, CO 80641
Or via Microsoft Teams
ACCESS: You can attend the meetings in any of the following ways:
1. To attend via Microsoft Teams Videoconference use the below link:
https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjU5NmRiY2ItYTA5YS00ODA2LWJhZTgtNDljMmE2YWE3MjIx%40thread.v2/0?context=%7b%22Tid%22%3a%224aaa468e-93ba-4ee3-ab9f-6a247aa3ade0%22%2c%22Oid%22%3a%225b9f6fa2-e9dd-42cc-bfd8-f7dd2ed196a6%22%7d
2. To attend via telephone, dial 720-547-5281 and enter the following Conference ID: 885 685 141#
Board of Directors Office Term Expires
Christine Hethcock President May 2025
Diane Mead Vice President May 2027
Joe Knopinski Treasurer May 2027
Scott Edgar Secretary May 2025
Vacant
I. ADMINISTRATIVE MATTERS
A. Present disclosures of potential conflicts of interest.
B. Call to order, approval of agenda.
C. Confirm quorum, location of meeting and posting of meeting notices.
D. Discuss business to be conducted in 2024 and location (virtual and/or physical) of meetings. Schedule regular meeting dates and consider adoption of Resolution Establishing Regular Meeting Dates, Time and Location, and Designating Location for Posting of 24-Hour Notices (enclosure).
E. Discuss requirements of Section 32-1-809, C.R.S., and direct staff regarding compliance for 2023 (District Transparency Notice).
F. Discuss requirements of Section 32-1-306, C.R.S. and direct staff regarding compliance for 2023 (Annual Map Filing).
II. PUBLIC COMMENT
Members of the public may express their views to the Board on matters that affect the District that are otherwise not on the agenda. Comments will be limited to three (3) minutes per person.
III. CONSENT AGENDA
These items are considered routine and will be approved and/or ratified by one motion. There will be no separate discussion of these items unless requested by a Board member; in which event, the item will be removed from the Consent Agenda and considered in the Regular Agenda.
A. Review and consider approval of minutes from June 14, 2023 Regular Board Meeting (enclosure).
B. Ratify approval of payment of claims totaling $43,280.67 (enclosure).
C. Consider acceptance of September 30, 2023 Financial Statements and Cash Position Schedule (to be distributed under separate cover).
IV. FINANCIAL MATTERS
A. Conduct Public Hearing to consider amendment of the 2023 Budget. If necessary, consider adoption of Resolution to Amend the 2023 Budget (enclosure).
B. Public Hearing on the proposed 2024 Budget and consider adoption of Resolution No. 2023-11-__ to Adopt the 2024 Budget and Appropriate Sums of Money and Resolution No 2023-11-__to Set Mill Levies (enclosure).
C. Consider adoption of Resolution Authorizing Adjustment of the District Mill Levy in Accordance with the Service Plan (enclosure).
D. Authorize District Accountant to prepare the DLG-70 Certification of Tax Levies form for certification to the Board of County Commissioners and other interested parties.
E. Consider appointment of District Accountant to prepare 2025 Budget.
F. Consider appointment of District Accountant to prepare and file 2023 audit exemption application.
V. LEGAL MATTERS
A. Discuss and consider adoption of Resolution Amending Policy on Colorado Open Records Act Requests (enclosure).
VI. MANAGER MATTERS
A. Consider approval of CliftonLarsonAllen LLP Master Services Agreement and statement(s) of work for 2024 (enclosure).
B. Discuss and consider approval of 2024 insurance renewal (enclosure).
1. Discus and consider cyber security and increased crime coverage.
2. Establish insurance committee to make final determinations regarding insurance, if necessary.
3. Discuss and consider worker’s compensation insurance for 2024.
4. Consider authorization of renewing membership in the Special District Association for 2024.
VII. OTHER MATTERS
VIII. ADJOURNMENT
Metro District Task Force Notice
February 27, 2023 Joint Work Session and Special Meeting Notice