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2023

Metro District Task Force Notice

BEEBE DRAW FARMS AUTHORITY AND
BEEBE DRAW FARMS METROPOLITAN DISTRICT NOS. 1 AND 2 
8390 E. Crescent Pkwy., Ste. 300
Greenwood Village, CO 80111
Phone:  303-779-5710
beebedrawfarmsauthority.colorado.gov
NOTICE OF ANNUAL MEETING PURSUANT TO C.R.S. § 32-1-903(6)(a) AND AGENDA
DATE:        Wednesday, November 8, 2023
TIME:    5:30 p.m.
LOCATION:    Pelican Lake Ranch Community Info and Sales Center   
16502 Beebe Draw Farms Parkway
Platteville, CO 80651
And Via Teams
ACCESS:    You can attend the meetings in any of the following ways:
1.    To attend via Microsoft Teams Videoconference use the below link:
https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjU5NmRiY2ItYTA5YS00ODA2LWJhZTgtNDljMmE2YWE3MjIx%40thread.v2/0?context=%7b%22Tid%22%3a%224aaa468e-93ba-4ee3-ab9f-6a247aa3ade0%22%2c%22Oid%22%3a%225b9f6fa2-e9dd-42cc-bfd8-f7dd2ed196a6%22%7d
2.    To attend via telephone, dial 720-547-5281 and enter the following additional information:
Conference ID: 885 685 141#
Board of Directors: Beebe Draw Farms Authority    Office    Term Expires
Sharon Dillon     President    May, 2025
Paul Joseph Knopinski    Vice President    May, 2025
William Caldwell    Secretary    May, 2024
Diane Mead    Treasurer    May, 2024
Board of Directors: Beebe Draw Farms Metropolitan District No. 1    Office    Term Expires
William Caldwell     President    May, 2027
Brenda Lewis    Vice President    May, 2025
Catrena Rosentreader    Secretary    May, 2025
Cindy Lynn Billinger    Treasurer    May, 2027
Sharon Dillon    Assistant Secretary    May, 2025
Board of Directors: Beebe Draw Farms Metropolitan District No. 2    Office    Term Expires
Christine Hethcock    President    May, 2025
Diane Mead    Vice President    May, 2027
Scott Edgar    Secretary    May, 2025
Paul Joseph Knopinski    Treasurer    May, 2027
I.    CALL TO ORDER
II.    DIRECTORS MATTERS/DISCLOSURE MATTERS
III.    ANNUAL MEETING MATTERS PURSUANT TO SECTION 32-1-903(6)(a), C.R.S.
A.    Presentation regarding the status of public infrastructure projects within the District.  
B.    Presentation regarding outstanding bonds (if necessary).
C.    Review of Unaudited Financial Statements for the current calendar year (enclosure).
D.    Public questions about the Districts. 
IV.    ADJOURNMENT

 

BEEBE DRAW FARMS AUTHORITY
8390 E. Crescent Pkwy., Suite 300
Greenwood Village, Colorado 80111
Tel: 303-779-5710 Fax: 303-779-0348
A copy of the agenda/meeting packet is available at the Beebe Draw Farms website at
www.colorado.gov/beebedrawfarms
NOTICE OF REGULAR MEETING AND AGENDA
DATE:        November 8, 2023
TIME:    6:00 p.m.
LOCATION:    Hybrid Meeting: 
Pelican Lake Ranch Community Info and Sales Center
16502 Beebe Draw Farms Parkway
Platteville, CO 80641 
Or via Microsoft Teams
ACCESS:    You can attend the meetings in any of the following ways:
1.    To attend via Microsoft Teams Videoconference use the below link:
https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjU5NmRiY2ItYTA5YS00ODA2LWJhZTgtNDljMmE2YWE3MjIx%40thread.v2/0?context=%7b%22Tid%22%3a%224aaa468e-93ba-4ee3-ab9f-6a247aa3ade0%22%2c%22Oid%22%3a%225b9f6fa2-e9dd-42cc-bfd8-f7dd2ed196a6%22%7d
2.    To attend via telephone, dial 720-547-5281 and enter the following Conference ID: 885 685 141#
Board of Directors     Office    Term Expires
Sharon Dillon     President    June 2025
Paul “Joe” Knopinski     Vice President    June 2024
Diane Mead    Treasurer    June 2025
William Caldwell    Secretary    June 2024
I.    ADMINISTRATIVE MATTERS 
A.    Call to order and approval of agenda.
B.    Confirm quorum, location of meeting and posting of meeting notices.
C.    Present disclosures of potential conflicts of interest.
D.    Consider approval of CliftonLarsonAllen LLP Master Services Agreement and statement(s) of work for 2024 (enclosure).
E.    Discuss and consider approval of 2024 insurance renewal (to be distributed).
F.    Discuss and consider worker’s compensation insurance for 2024.
G.    Consider authorization of renewing membership in the Special District Association for 2024.
H.    FIRST READING:
1.    
    SECOND READING:
    1.
I.    EMERGENCY READING:

II.    CONSENT AGENDA
These items are considered to be routine and will be approved and/or ratified by one motion. There will be no separate discussion of these items unless a Board member requests; in which event, the item will be removed from the Consent Agenda and considered in the Regular Agenda.
A.    Review and approve Minutes of the October 11, 2023 Regular Meeting (enclosure).
B.    Ratify approval of payment of claims $4,159.66 (enclosure).
C.    Consider acceptance of Cash Position Schedule (to be distributed under separate cover). 
D.    Consider adoption of the Resolution No. 2023-11-__ Regarding 2024 Annual Administrative Matters (enclosure).
E.    Consider adoption of Resolution No. 2023-11-__ Regarding 2024 Meeting Resolution (enclosure).
F.    Consider adoption of Resolution No. 2023-11-__ First Amendment to Amended and Restated Public Records Policy Resolution (enclosure). 
III.    PUBLIC COMMENT
IV.    FINANCIAL MATTERS
A.    Consider approval of the engagement letter with Wipfli to prepare the 2023 Audit (enclosure).
B.    Update on 2023 Budget Amendment.
C.    FIRST READING:
1.    
D.    SECOND READING:
1.    Conduct Public Hearing on the proposed 2024 Budget. Consider adoption of Resolution No. 2023-11-__ to Adopt 2024 Budget, Appropriate Sums of Money and Set Mill Levies (enclosure).
E.    EMERGENCY READING
1.    
V.    OPERATIONS & MAINTENANCE
A.    Update on Sales and Info. Center pillar repairs.
B.    FIRST READING
1.    Discuss 2024 Amenity Fees.
C.    SECOND READING:
1.    
D.    EMERGENCY READING:
1.        
VI.    CAPITAL AMENITIES
A.    Update on Broadband project.
B.    FIRST READING:
1.    
B.    SECOND READING: 
1.    
C.    EMERGENCY READING:
1.    
VII.    INFRASTRUCTURE MATTERS
A.    Filing No. 2:
1.    
B.    FIRST READING:
1.    Review Cost Verification Report No. 3 prepared by Schedio Group (enclosure).
C.    SECOND READING:
1.    Review and consider acceptance of Cost Verification Report No. 2 prepared by Schedio Group (enclosure).
D.    EMERGENCY READING:
1.    
VIII.    LEGAL MATTERS
A.    FIRST READING: 
1.    Consideration and approval of Amended and Restated Improvement Acquisition, Advance, and Reimbursement Agreement and Promissory Note securing payment of same with REI. 
B.    SECOND READING:
1.    
C.    EMERGENCY READING:
1.    
IX.    OTHER BUSINESS
X.    ADJOURNMENT
There are no more regularly scheduled meetings for 2023.